PRIVACY POLICY
 
This Privacy Policy explains in detail the types of personal data we may collect about you when you interact with us. It also explains how we’ll store and handle that data, and keep it safe.
 
We want you to be fully informed about your rights, and how North West Friends of Israel uses your data and our commitment to you to protect your privacy. We hope the following sections will answer any questions you have but if not, please do get in touch with us.
 
It is likely that we will need to update this Privacy Policy from time to time. We will notify you of any significant changes, but you are welcome to come back and check it whenever you wish. 
 
When we collect your data
When you visit our website
• When you engage with us on social media
• When you contact us by any means with queries, complaints etc.
• When you ask one of our volunteers to email you information about a campaign or event
• When you comment on our posts on social media or our websites
Any individual may access personal data related to them, including opinions.

or when you contact us or connect with us in any other way.
 

 
 
The personal data we collect
• Details of your interactions with us through our contact form, online or via social media. For example we collect notes from our conversations with you, details of any events you may attend, as well as details of any complaints or comments you make and how and when you contact us.
• Details of your visits to our website
• Your comments and reviews.
• To deliver the best possible web experience, we collect technical information about your internet connection and browser as well
• Your social media username, if you interact with us through those channels, to help us respond to your comments, questions or feedback
 
 

 
 
How and why we use your personal data

We will not use the personal data of any third person to whom you may ask us to deliver your purchase for any other purpose.

We use your name and email address, with your consent, to send you our newsletters, promotional emails about new campaigns and events or other information which we think you may find interesting. Of course you will have the ability to opt-out at any time.

From time to time, we may also use your information to contact you for market research purposes and to improve our events and services, in which we have a legitimate interest.

We may contact you by email, phone or mail. We may use your information to customise the website according to your interests.

We may also use your personal data for statistical purposes to improve the effectiveness of our communications and website.

The data privacy law allows this as part of our legitimate interest in understanding our customers and providing the highest levels of service. Of course, if you wish to change how we use your data, you’ll find details in the ‘What are my rights?’ section below.
 
Remember, if you choose not to share your personal data with us, or refuse certain contact permissions, we might not be able to provide some services you’ve asked for.
 
Here’s how we’ll use your personal data and why:
 
• To respond to your queries, requests and complaints. Handling the information you sent enables us to respond. We may also keep a record of these to inform any future communication with us and to demonstrate how we communicated with you throughout. We do this on the basis of our contractual obligations to you, our legal obligations and our legitimate interests in providing you with the best service and understanding how we can improve our service based on your experience
 
• To protect our organisation and your account from fraud and other illegal activities. This includes using your personal data to maintain, update and safeguard your account. We’ll also monitor your browsing activity with us to quickly identify and resolve any problems and protect the integrity of our websites. We’ll do all of this as part of our legitimate interest. For example, by checking your password when you log in and using automated monitoring of IP addresses to identify possible fraudulent log ins from unexpected locations
 
• To send you communications required by law or which are necessary to inform you about our changes to the services we provide you. For example, updates to this Privacy Notice, product recall notices, and legally required information relating to your orders.  If we do not use your personal data for these purposes, we would be unable to comply with our legal obligations.
 
• To comply with our contractual or legal obligations to share data with law enforcement
 
 

 
 
How we protect your personal data
We know how much data security matters. With this in mind we will treat your data with the utmost care and take all appropriate steps to protect it.
 
We secure access to all transactional areas of our websites and apps using ‘https’ technology.

Access to your personal data is password-protected, and sensitive data (such as payment card information) is secured by SSL or TSL encryption.
 
We regularly monitor our system for possible vulnerabilities and attacks, and we carry out penetration testing to identify ways to further strengthen security.
 
 

 
 
How long we will keep your personal data
Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected.
  
 

 
 
Who we share your personal data with
We sometimes share your personal data with trusted third parties, for the police and for fraud management
 
Sharing your data with third parties for their own purposes:
We will only do this in very specific circumstances, for example:
• For fraud management, we may share information about fraudulent or potentially fraudulent activity in our premises or systems. This may include sharing data about individuals with law enforcement bodies
• We may also be required to disclose your personal data to the police or other enforcement, regulatory or Government body, in your country of origin or elsewhere, upon a valid request to do so. These requests are assessed on a case-by-case basis and take the privacy of our customers into consideration
 
For further information please contact info@nwfoi.org.uk
 
 

 
 
Where your data may be processed
Sometimes we will need to share your personal data with third parties and suppliers outside the European Economic Area (EEA).
 
Protecting your data outside the EEA
The EEA includes all EU Member countries as well as Iceland, Liechtenstein and Norway. We may transfer personal data that we collect from you to third-party data processors in countries that are outside the EEA. For example this might be required in order to fulfil your order, process your payment details or provide support services.
 
If we do this, we have procedures in place to ensure your data receives the same protection as if it were being processed inside the EEA. For example, our contracts with third parties stipulate the standards they must follow at all times. If you wish for more information about these contracts please contact our info@nwfoi.org.uk
 
Any transfer of your personal data will follow applicable laws and we will treat the information under the guiding principles of this Privacy Notice.
 
 

 
 
Your rights over your personal data

You have the right to request:
• Access to the personal data we hold about you, free of charge in most cases
• The correction of your personal data when incorrect, out of date or incomplete
• For example, when you withdraw consent, or object and we have no legitimate overriding interest, or once the purpose for which we hold the data has come to an end
• That we stop using your personal data for direct marketing (either through specific channels, or all channels)
• That we stop any consent-based processing of your personal data after you withdraw that consent
You have the right to request a copy of any information about you that NWFOI holds at any time and also to have that information corrected if it is inaccurate. To ask for your information, please contact NWFOI. To ask for your information to be amended, please update your online account, or contact us.

If we choose not to action your request we will explain to you the reasons for our refusal.
 
Your Right To Withdraw Consent
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.
 
Where We Rely On Our Legitimate Interest
In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
 
Direct Marketing
You have the right to stop the use of your personal data for direct marketing activity through all channels, or selected channels. We will always comply with your request.
 
Checking Your Identity
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.
 
 

 
 
How to stop the use of your personal data for marketing purposes
There are several ways you can stop direct marketing communications from us:
• Click the ‘unsubscribe’ link in any email communication that we send you
• Send an email to info@nwfoi.org.uk
Please note that you may continue to receive communications for a short period after changing your preferences while our systems are fully updated.
 
 

 
 
Contacting the regulator
If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
 
• You can contact them by calling 0303 123 1113.
• Or go online to www.ico.org.uk/concerns (opens in a new window; please note we can’t be responsible for the content of external websites)
 
If you are based outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence.
 
For All Non-Uk Customers
By using our website or providing your personal data to us, you expressly consent to the processing of your personal data by us or on our behalf. Of course, you still have the right to ask us not to process your data in certain ways, and if you do so, we will respect your wishes.
 
Sometimes we’ll need to transfer your personal data between countries to enable us to supply the goods or services you’ve requested. In the ordinary course of business, we may transfer your personal data from your country of residence to ourselves and to third parties located in the UK.
 
By dealing with us, you are giving your consent to this overseas use, transfer and disclosure of your personal data outside your country of residence for our ordinary business purposes.
 
This may occur because our information technology storage facilities and servers are located outside your country of residence, and could include storage of your personal data on servers in the UK.
 
We’ll ensure that reasonable steps are taken to prevent third parties outside your country of residence using your personal data in any way that’s not set out in this Privacy Notice. We’ll also make sure we adequately protect the confidentiality and privacy of your personal data.
 

 
 
Questions
We hope this Privacy Notice has been helpful in setting out the way we handle your personal data and your rights to control it.
 
If you have any questions that haven’t been covered, please contact us and we will be pleased to help you:
• Send an email to info@nwfoi.org.uk
• Updated on 24/05/2018 in line with GDPR requirements